Corporate Cultural Event Photography: Áo Dài, Việt Phục and Experience 2026

TL;DR in 80 words

Corporate event packages for 10-100 people, 4-8 hours, 200-800 photos. Pricing by group: 10-20 people 8-15M VND, 20-50 people 15-30M VND, 50-100 people 30-55M VND. Includes: matching Áo Dài (men + women), group makeup, 2-4 photographers + 1-2 videographers, post-production within 7 days. Suitable for: corporate Tết parties, openings, anniversaries, employee recognition galas. VAT invoices, B2B contracts, corporate bank transfers and Wire Transfer for international clients supported.

Gạo Nâu Photo Travel has specialized in B2B Việt Phục photography since 2021 with over 200 corporate events successfully executed across TP.HCM, Long An, Bình Dương and Đồng Nai. Our team of 12 photographers, 6 makeup artists and 4 videographers is ready to serve large-scale events of up to 200 people in a single day.

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Corporate event package table

Each package is designed by employee count and event scale. The table below summarizes all technical specifications so B2B clients can easily compare and choose.

Package	People	Duration	Price (VND)	Retouched photos	Photographers	Videographers	Makeup artists
Mini Event	10-20 people	4 hours	8,000,000 - 15,000,000	200-300 photos	2 lead	1 (optional)	1 artist
Standard Event	20-50 people	5-6 hours	15,000,000 - 30,000,000	400-500 photos	3 lead + 1 assistant	1	2 artists
Large Event	50-80 people	6-7 hours	28,000,000 - 45,000,000	600-700 photos	4 lead + 2 assistants	2	3 artists
Premium Event	80-100 people	7-8 hours	38,000,000 - 55,000,000	700-800 photos	4 lead + 3 assistants	2 + drone	4 artists
Mega Event	100-200 people	8-10 hours	55,000,000 - 95,000,000	800-1200 photos	6 lead + 4 assistants	3 + drone	6 artists

All packages include basic Việt Phục costume cost, professional lighting, and Capture One Pro 23 post-production software. Clients can upgrade with separate options such as decorative backdrops, aerial drone or 5-minute summary video.

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5 corporate event types suitable for Việt Phục

Each event type has its own concept, costume and post-production requirements. This classification table helps businesses determine the right package from the planning stage.

Event type	Main purpose	Recommended costume	Concept setup	Suitable timing
Lunar Tết year-end gala	Year recap, employee bonding	Red Áo Dài for men - red/pink palace style for women	Peach/apricot blossom backdrop, red and gold lanterns	12th lunar month - 15th January lunar
Founding anniversary	Honor a 5-20 year journey	Yellow palace Áo Dài + Áo Nhật Bình	Royal palace stage, national flag	Anniversary month of company
New branch opening	Launch office/showroom	Navy Áo Dài for men - pastel for women	Logo backdrop + traditional banner	Opening date per feng shui
Employee recognition gala	Award outstanding staff, team building	Uniform Áo Dài in jade green/red	Gold trophy stage + golden lighting	End of quarter or year-end
International guest reception	Corporate visit exchange	Áo Dài + VIP traditional Việt Phục	Reception hall in palace style	Per international guest schedule

Choosing the right event type and concept helps businesses elevate internal communications value while creating strong impressions with clients and partners. International guest reception events using Việt Phục create unforgettable cultural highlights for visiting delegations.

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Costume selection for corporations

Color tones and styles need to be clearly distributed by corporate hierarchy to create group photos with visual depth. The table below is Gạo Nâu's standard recommendation after over 200 executed events.

Corporate role	Recommended costume	Main color tone	Embroidery detail	Notes
CEO/Founder/Chairman	Traditional royal Áo Dài for men	Deep red with light gold embroidery	Dragon-phoenix or palace patterns	Focal point of group frame
Deputy Director/Vice Chairman	Royal Áo Dài for men	Navy blue with silver embroidery	Cloud or double happiness patterns	Stands next to CEO
Middle managers (male)	Simple Áo Dài for men	Black, navy, deep brown	Minimalist motifs	Sits or stands in row 2
Middle managers (female)	Traditional Áo Dài for women	Deep red, navy, dark purple	Light floral embroidery on shoulders and panels	Stands with male managers
Male staff	Modern style Áo Dài for men	Cream white, light navy	No embroidery or simple piping	Uniform appearance
Female staff	Pastel Áo Dài for women	Cream, blush pink, jade green, light yellow	Small flowers on shoulders	Coordinated by department
International VIP guests	Rental + on-site size consultation	Per main concept	Matched to guest's culture	On-site dressing advisor available
Children of executive parents	Mini Áo Dài for children	Matching with parents	Cute motifs	Counted separately 200-500K/child

To prepare costumes for 50-100 people at one event, businesses need to provide sizes at least 7 days in advance. The Gạo Nâu stylist team will visit the office to measure or send an online size chart for staff to self-measure, then cross-check and prepare individual sets for each person.

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Concept "Vietnamese Enterprise Elevating Culture"

This concept was specially designed by Gạo Nâu for the corporate segment seeking to create a deep Vietnamese cultural mark. It has been applied to over 80 Vietnamese and international companies since 2021.

Concept item	Detailed description	Execution cost	Setup time
Main Việt Phục backdrop	Yellow lanterns, bamboo curtains, lotus flowers	3-5M VND	2-3 hours
National flag stage	Red silk backdrop + yellow star + podium	4-7M VND	3-4 hours
Uniform yellow palace costumes	Áo Nhật Bình + golden Áo Dài	Included in costume package	Size measurement 7 days prior
"Royal palace" banquet table	Jade-glazed porcelain dishes + oil lamps	8-15M VND/10-person table	4-5 hours
Group photos 3-4 rows	Tiered seating + podium + golden lighting	Included in photographer package	45 minutes - 1 hour
Hall decoration flowers	Lotus + peony + bonsai	2-5M VND	2 hours
Mini royal tea ceremony	Tea set + traditional cakes	200-400K/person	1 hour before event

The "Vietnamese Enterprise Elevating Culture" concept is especially suitable for multinational corporations with Vietnam branches that want to host events with strong national identity. The concept is also frequently booked by US, Australian and Singaporean clients for events commemorating their investment in Vietnam.

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4-8 hour event schedule

The standard schedule below helps businesses visualize the timeline of a 5-6 hour event with 30-50 participants. Each time marker has specific activities and clear personnel assignments.

Time marker	Main activity	Gạo Nâu personnel	Specific tasks
T+0:00 (8:00 AM)	Studio/hall setup	4 people (2 staff + 1 photographer + 1 stylist)	Hang backdrop, check lighting, prepare costumes
T+1:00 (9:00)	Leader group dressing + makeup	3 makeup artists + 2 stylists	Makeup for CEO, senior leaders, main team
T+2:00 (10:00)	Leader + individual profile shoots	2 main photographers	CEO portraits, leadership + PR photos
T+3:00 (11:00)	Department group shoot + breakout	3 photographers + 1 assistant	Department photos by team
T+4:00 (12:00)	Lunch + candid shoot	1 photographer + 1 videographer	Record natural moments
T+5:00 (13:00)	Main ceremony (ribbon cutting/honor ceremony)	Full team + drone	Main video filming + ceremony photos
T+6:00 (14:00)	Whole-company group photo	4 photographers + 2 assistants	30-50 people in rows
T+7:00 (15:00)	Open party + candid + networking	2 photographers + 1 videographer	Record closing remarks and wishes
T+8:00 (16:00)	Wrap-up + breakdown	Full team	Backup data, equipment inventory

For 4-hour events, the schedule is shortened to: T+0 setup → T+1 makeup + dressing → T+2 leader shoot → T+3 group shoot → T+4 wrap-up. The 8-hour schedule suits 10-20 year anniversary events with extended performances and honor ceremonies.

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Corporate event surcharges

In addition to the base package price, some expanded items need to be priced separately to ensure cost transparency. The surcharge schedule applies from January 2026 to all B2B clients.

Surcharge item	Unit price (VND)	When applied	Can be reduced?
Premium decorative backdrop	3,000,000 - 8,000,000	Per special concept request	Self-setup reduces 30-50%
Hall + table decoration flowers	2,000,000 - 5,000,000	Anniversary/opening events	Self-provided reduces 100%
Lead photographer + 2 assistants	Included in package	All event packages	No change
Videographer + aerial drone	+5,000,000 - 12,000,000	Events with summary video	Remove drone saves 4-5M
5-minute summary video editing	+3,000,000	Bonus video request	Skip if photos only needed
Weekend surcharge (Sat, Sun)	+20% of package	Events on Sat, Sun	Cannot be reduced
Public holiday surcharge (Tết, National Day)	+30% of package	Events on major holidays	Cannot be reduced
Travel to Long An, Bình Dương	+500,000 - 1,500,000	Events outside TP.HCM	By distance
Travel to Đồng Nai, Bà Rịa, Vũng Tàu	+1,500,000 - 3,000,000	Vehicle + lodging if early morning	Fixed
Long-distance Đà Nẵng, Hà Nội	+5,000,000 - 12,000,000	Nationwide events	Quoted case by case
Express makeup for additional 10-20 people	+3,000,000 - 6,000,000	Exceeds package headcount	200-300K per additional person
VIP special costumes (Nhật Bình, Áo Tấc)	+1,000,000 - 3,000,000 per set	VIP guest request	Can be sourced elsewhere
Rush post-production (3 days instead of 7)	+20% post fee	Client requires urgent delivery	Not recommended
Large A3 print + frame	200,000 - 500,000 per photo	Client gifts to employees	Ordered by quantity

All surcharges are pre-disclosed in the detailed quote and confirmed in the contract. Gạo Nâu commits to no surprise charges during event execution, except when clients request additional services on-site.

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Comparison Gạo Nâu Photo Travel vs typical event studios

To help businesses make informed decisions, the comparison table below lists key criteria between Gạo Nâu and traditional event studios in TP.HCM.

Comparison criteria	Gạo Nâu Photo Travel	Typical event studio	Winner
Việt Phục concept	Specialized since 2021, 50+ concepts	Only basic Korean-style work	Gạo Nâu
Việt Phục costume inventory	100+ Áo Dài + 30 traditional Việt Phục	20-30 basic Áo Dài	Gạo Nâu
Vietnamese-style makeup	6 artists specialized in ancient Vietnamese makeup	Only Korean-style or natural makeup	Gạo Nâu
Photographers who understand Vietnamese culture	Special training on Vietnamese culture	Only basic technique	Gạo Nâu
50-person event package price	15-30M VND	5-25M VND	Typical studio
Post-production speed	7 days standard	14-30 days	Gạo Nâu
Retouched photo count (50-person event)	400-500 curated photos	200-300 photos	Gạo Nâu
VAT invoice issuance	Available, Tax ID 0318027638	Varies, some lack VAT	Gạo Nâu
Professional B2B contracts	Ready template, quick signing	Usually only receipts	Gạo Nâu
Việt Phục decorative backdrops	20+ ready designs	Must rent externally	Gạo Nâu
Aerial drone for large events	Available + flight permits	Must outsource	Gạo Nâu
Serving international guests (English)	Bilingual team available	Limited communication	Gạo Nâu
Events > 100 people	Experienced, 200+ events done	Hard to deliver	Gạo Nâu
Equipment + event insurance	Available	Rare	Gạo Nâu

Across 14 criteria, Gạo Nâu prevails in 13/14, losing only on absolute price if companies need basic services without Việt Phục. However, for B2B clients wanting Vietnamese cultural impact and standard VAT invoices, Gạo Nâu is the optimal choice.

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Booking process for corporate events at Gạo Nâu

The B2B process is designed lean with 8 steps, ensuring businesses save time and have full accounting documentation.

Step 1 - Contact and request (Day 0): Business emails or calls hotline (+84) 365 038 831 with preliminary information: number of people, event date, type of event, expected budget. Sales team responds within 4 business hours.

Step 2 - Concept consultation and detailed quote (Day 1-2): Account Manager sends quote with 2-3 concept suggestions, available costume list, sample schedule and reference photos from previous events. Business is invited to studio to view actual costumes.

Step 3 - B2B contract signing (Day 3-5): After agreeing on concept and price, both parties sign contract with full terms: service scope, schedule, contract value, cancellation terms, surcharge terms. Contract delivered via PDF email + hard copy with company seal.

Step 4 - 30% deposit (Day 5-7): Business transfers 30% deposit to Gạo Nâu company account (red VAT invoice issued upon receipt). After deposit confirmation, event date is officially locked in the system.

Step 5 - Costume size measurement (Day 7-14 before event): Stylist team visits business office to measure each employee or sends online size chart. All costumes are prepared individually with name tags to prevent mix-ups on event day.

Step 6 - Pre-event meeting (3-5 days before event): Account Manager + lead photographer meets business representative to confirm detailed schedule, list of leaders to be photographed separately, important shot list and weather contingency plan.

Step 7 - Official event execution (Day D): Team arrives 1-2 hours early to set up. Throughout the event, the Account Manager is the sole liaison with the business. After completion, all raw data is backed up on-site on 3 different hard drives.

Step 8 - Post-production and delivery (7 days after event): Post team retouches photos in 5-7 days, sends 50-photo preview within 3 days for business to approve style. All final photos + summary video delivered via Google Drive + USB drive. Business pays remaining 70% within 7 days after delivery.

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B2B contracts and payment

Large enterprises need transparent payment procedures, VAT invoices and full legal contracts. The table below summarizes all financial information for Gạo Nâu Photo Travel.

B2B payment item	Detail	Note
Deposit rate	30% of contract value	At least 7 days before event
Remaining payment rate	70% within 7 days after event	After official delivery
VAT invoice	Yes, Tax ID 0318027638	Issued upon deposit receipt
VAT rate	8% (2026 policy)	Included in quote
Payment method	Corporate bank transfer	No cash above 20M VND
Receiving accounts	Vietcombank/Techcombank/MB Bank	Under Gạo Nâu company name
International Wire Transfer	USD/EUR via SWIFT code	Bank fees borne by client
Cancellation < 7 days	100% deposit forfeit	Except force majeure
Cancellation 7-14 days	50% deposit forfeit	Can be moved to another date
Cancellation > 14 days	80% deposit refund	20% processing fee
Reschedule < 3 days	30% surcharge	Requires valid reason
Reschedule 3-7 days	15% surcharge	Earlier notice preferred
Event insurance	Available, covers equipment + personnel	Included in package
Photographer equipment insurance	Available, total value 500M VND	Registered with Bảo Việt

All B2B contracts are reviewed by Gạo Nâu's legal counsel before being sent to clients. Businesses may request clause adjustments to fit their internal policies before formal signing.

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FAQ — 25 Q&A

1. Which package should I choose for a 100-person event?

For 100-person events, choose the Premium Event package priced 38-55M VND, including 4 photographers + 3 assistants, 2 videographers + aerial drone, 4 makeup artists, 700-800 retouched photos. Standard 7-8 hour duration is enough for major anniversary or gala events.

2. How far in advance should I book a Gạo Nâu event?

At least 14 business days for small events (10-30 people) and 30 days for large events (50-100 people). The Lunar Tết season (12th lunar month) requires booking 60-90 days in advance since the calendar fills up early.

3. Does Gạo Nâu issue VAT invoices?

Yes. Gạo Nâu Photo Travel is a registered LLC with Tax ID 0318027638, issuing official red VAT invoices upon receiving the deposit. The 8% VAT rate (2026 policy) is already included in the quote so businesses don't need to worry about additions.

4. Are matching costumes for 50 people sufficient?

Absolutely. Gạo Nâu stocks 100+ men's Áo Dài and 150+ women's Áo Dài sized XS to XXXL, enough to serve 100-150 people in a single color tone. For events > 100 people, the stylist team coordinates with 2-3 partner suppliers to ensure perfect uniformity.

5. What deposit percentage is enough to secure the date?

30% of contract value is standard. After deposit receipt and VAT invoice issuance, the event date is officially locked. For events > 50M VND, a two-stage deposit of 15% + 15% spaced 30 days apart can be arranged.

6. What is the cancellation fee under 7 days?

Cancellation under 7 days results in 100% deposit forfeit (30% of contract value). However, in force majeure cases (epidemic, natural disaster, government directive), Gạo Nâu will reschedule within 6 months at no charge.

7. Is 4K video included in the event package?

Yes. From the Standard Event 20-50 people package and above, one 4K videographer using Sony A7S III and Canon C70 is included. The Premium package 80-100 people adds a second videographer and DJI Mavic 3 Cine drone for 5.1K aerial.

8. Does aerial drone need permits?

Gạo Nâu has registered drone flight permits with the Operations Department - Ministry of Defense and the Vietnam Aviation Administration, valid nationwide until 2027. Clients don't need to handle paperwork. Drone pilots hold official DOAS Pro certifications.

9. Are combo events of 2 sessions discounted?

Yes. Businesses booking 2+ events in the same fiscal year receive 10% off the 2nd package and 15% off the 3rd. Applies to the same legal entity with a long-term Framework Agreement.

10. How do overseas Vietnamese in the US pay for events?

Overseas Vietnamese from US, Australia, Canada, EU can pay via SWIFT Wire Transfer in USD/EUR. Exchange rate per Vietcombank on the receiving day. Wire Transfer fee is approximately 25-50 USD borne by client. Contracts can be signed via DocuSign without travel to Vietnam.

11. Do you accept international Wire Transfer payments?

Yes. Gạo Nâu accepts Wire Transfer via SWIFT code BFTVVNVX (Vietcombank TP.HCM branch). International businesses simply contact Account Manager to receive complete foreign currency account information. Funds typically arrive within 2-3 business days.

12. Is the 20% weekend surcharge expensive?

The 20% weekend surcharge is at market average (other studios usually charge 25-30%). The reason is the whole team works overtime outside business hours, with personnel costs 1.5x higher. Businesses can avoid this by hosting events Monday-Friday.

13. Do you offer combo events with team lunch?

Yes. Gạo Nâu partners with 5 restaurants in TP.HCM: Quán Bụi, Hoàng Yến, Nét Huế, Phở 24 Premium and Hum Vegetarian. Lunch combos start at 250-450K/person, booked via Account Manager for partner pricing 10-15% lower than retail.

14. Do Gạo Nâu photographers have international visas if our event is abroad?

Yes. 4 of 12 main Gạo Nâu photographers hold Schengen, US B1/B2 and various ASEAN visas. They have served events in Singapore, Bangkok, Tokyo and Sydney. Travel costs (flight, hotel, meals) borne by client separately from the package price.

15. Can you handle 200-person events?

Absolutely. Gạo Nâu has executed a 250-person event at Vietnam-Singapore Industrial Park (VSIP) in 2025. The Mega Event package 100-200 people is priced 55-95M VND, including 6 photographers + 4 assistants, 3 videographers + drone, 6 makeup artists. Setup time increases to 3-4 hours before event.

16. Do you accept events in Long An?

Yes. Long An is within priority service radius with travel surcharge of only 500,000-1,500,000 VND by district. Gạo Nâu has executed over 30 events in industrial parks Tân Đức, Long Hậu, Đức Hoà 1-3 for Korean, Taiwanese and Japanese FDI businesses.

17. Can you do makeup for 10 employees simultaneously?

Yes. From Standard Event package and above, 2-4 makeup artists work in parallel. Each artist serves 1 person in 15-20 minutes, so 10 people need about 50-60 minutes with 2 artists. For large 50-100 person events, 4-6 artists complete makeup in 90 minutes.

18. Is there a kids' package for employees' children?

Yes. The Children Add-on is only 200,000-500,000 VND/child by age (3-12). Includes mini children's Áo Dài, light makeup and 10-15 separate family photos. Suitable for family corporate year-end events.

19. What is the surcharge for rescheduling under 3 days?

Rescheduling under 3 days incurs a 30% surcharge on contract value. The reason is Gạo Nâu has locked 12-15 staff for that day and rescheduling requires notifying all members. Surcharge drops to 15% if rescheduling 3-7 days out, free if more than 14 days.

20. Is full refund possible for epidemic cancellation?

For COVID-19 or Group A epidemics declared by the Ministry of Health, Gạo Nâu refunds 100% deposit or holds the date for after-epidemic (within 12 months). This clause is clearly written in the B2B contract.

21. What insurance covers photographer equipment at events?

All equipment (cameras, lenses, drones, lights) carry All-Risk insurance through Bảo Việt with total value 500M VND/incident. In case of damage or loss due to accidents at the event, no compensation is required from the business. Gạo Nâu handles claims directly with the insurance company.

22. How long does post-production take for 800 photos?

Standard post-production of 800 photos takes 7 business days with a team of 4 professional retouchers using Capture One Pro 23. Process: 1 day sorting → 3 days color grading → 2 days detailed retouching → 1 day review + approval. Rush 3-5 days incurs 20% surcharge.

23. What does the 5-minute summary video include?

The 5-minute summary video includes: 60-second opening introducing the business, 3 minutes highlighting best moments, 60-second closing with thanks. Plus: licensed background music, MC voice-over (extra 2M surcharge if needed), automatic Vietnamese-English subtitles.

24. How far in advance for a Lunar Tết package?

Lunar Tết year-end events (12th lunar month - 1st lunar month) need 60-90 days advance booking, ideally October of the prior solar year. The reason: during Tết, Gạo Nâu accepts only up to 20 events/day and the calendar fills up by mid-November.

25. Is there a surcharge for credit card swipe payment?

Yes, 2.5% surcharge for credit card swipe via POS (Visa, Master, JCB). This fee is charged by the bank, Gạo Nâu only passes it through. Direct bank transfer is recommended to save cost. Apple Pay/Google Pay also incurs the same 2.5% surcharge.

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Contact and learn more

Gạo Nâu Photo Travel - B2B Corporate Cultural Event Photography Experts

• Hotline: (+84) 365 038 831 (24/7, English supported)
• B2B Email: [email protected]
• Address: 351/45 Lê Văn Sỹ, Ward 13, Phú Nhuận District, TP.HCM
• Tax ID: 0318027638
• Business hours: 8:00-22:00 daily

Related articles:

• Detailed Áo Dài photography price list 2026
• Traditional Việt Phục concept for business leaders
• Choosing Áo Dài for corporate team building
• Top 10 corporate event photography locations in TP.HCM
• Gạo Nâu professional B2B contract process
• Case study: 250-person event at VSIP Bình Dương
• Wire Transfer quote for international clients
• Premium Áo Nhật Bình collection 2026

Gạo Nâu Photo Travel commitment:

With over 200 successfully executed corporate events since 2021, Gạo Nâu commits to delivering professional event photography experiences with rich Vietnamese identity and proper B2B standards. Every contract has clear legal terms, full VAT invoices and comprehensive equipment insurance. Businesses can fully trust the No. 1 Việt Phục expert team in TP.HCM with their cultural mark. GẠO NÂU PRODUCTION HOUSE, MST 0318027638.